Lowongan Administration Clerk - Peatland Hydrological Unit (Retainer)-UNOPS Indonesia Operations Centre (IDOC)

    Administration Clerk - Peatland Hydrological Unit (Retainer)-UNOPS Indonesia Operations Centre (IDOC)

    Jakarta Raya | Ditayangkan: 08-May-2020 | Tutup pada 07-June-2020

    Background Information - UNOPS
    UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
    Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
    With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
    A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 
    Background Information - Job-specific
    Thailand Operations Hub (THOH) is a UNOPS business unit under the UNOPS Asia Regional Office and it was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific.
    The Hub comprises three main portfolios –THOH Thailand, THOH Indonesia and THOH Pacific and provides a wide range of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.
    Badan Restorasi Gambut Results Enabling Facility (BRG REF)
    Seasonal peatland fires are now compromising Indonesia’s economic and social development by creating considerable threats to health, the environment, and the economy. In 2015 peat fires and their related haze resulted in the hospitalization of more than half a million people due to acute respiratory infections. These fires that raged through 2.6 million hectares of forest and peatland areas in the islands of Kalimantan and Sumatra released 1.6 Gts of CO2e, surpassing the annual CO2 emissions of advanced industrialized nations such as Germany, France, and others. Direct and indirect damages cost the Indonesian national economy an estimated USD 16 billion, about 2% of its annual GDP.
    In recognition of the importance of peatlands for climate change mitigation, the Government of Indonesia through Presidential Regulation No 1/2016 constituted the Peatland Restoration Agency (BRG). BRG has an important mandate: prevent forest fires, especially in peatland areas, as well as restore 2 million hectares of peatlands devastated by forest and land fires. The Agency identified 7 target provinces for peatland restoration and fire prevention activities in Riau, Jambi, South Sumatra, West Kalimantan, Central Kalimantan, South Kalimantan and Papua.
    Since its establishment in 2016, Norway has been supporting BRG, as current support to the BRG by the Norwegian Government falls within the wider partnership between Norway and Indonesia established in 2010 through the Letter of Intent (LOI) to reduce emissions from deforestation and land degradation of forests and peatlands . The support is part of an international climate mitigation initiative (UNFCCC) supported programme that uses international aid to counter forest degradation in various parts of the world, and this is one of the largest ever contribution made to reduce deforestation.
    In the framework of this background, Norway and BRG have asked UNOPS to develop a flexible multiyear administrative support mechanism for managing Norway’s financial support to BRG through the establishment of the BRG Results Enabling Facility (BRG REF). The mechanism has within its scope a back-office management component and a service, procurement, grants management and a delivery component.


    Administration Clerk - Peatland Hydrological Unit (Retainer)

    Job categories: Administration, Engineering
    Vacancy code: VA/2020/B5502/19791
    Department/office: AR, THOH, Indonesia
    Duty station: Jakarta, Indonesia
    Contract type: Local ICA Support
    Contract level: LICA-3
    Duration: Six months with possibility of extension
    Application period: 06-May-2020 to 20-May-2020
    Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
    In the context of the BRG-REF, UNOPS is hiring for the position of Administration Clerk - Peatland Hydrological Unit (PHU).
    Functional Responsibilities
    Duties and Responsibilities
    Under the general guidance of Deputy of Research and Development of BRG (Deputy IV) and under the management of the UNOPS Head of Implementation Support Unit (ISU), the incumbent is responsible for:
    Administrative Assistance
    • Distribute pamphlet and guidelines on modeling of water balance and ground water table to the researchers and local partners in universities associated with PHU.
    • Assist in office management and organization procedures.
    Archiving and Retrieval of Project Documents
    • Maintain files and records so they remain updated and easily accessible.
    • Operate various office machines including, photocopiers, printers, scanners, telephone, computers for word processing, google docs/google sheets and related equipment
    • Sort, classify, index, and file correspondence, reports, and other documents.
    • Provide client service, basic word processing, data entry, filing and organizing relevant Project information or documents (contracts, reports, letters, etc.).
    Event Management Support
    • Provide support in administrative and logistical activities in preparation of office/unit events (meeting/workshop/survey/etc.);
    Data Entry and Retrieval
    • Assist in the data entry of the water balance from PHU and provide assistance in data compilation as requested by the supervisor;
    • Assist in retrieving project documents/data as and when requested by the supervisor
    • Assist in gathering data and information from various sources to input in the system and other project documents as and when required;
    Integrity and Inclusion
    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
    Leading Self and Others
    Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
    Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
    Results Orientation
    Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
    Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
    Solution Focus
    Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
    Effective Communication
    Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

    Education/Experience/Language Requirements
    • Secondary education or high school diploma is required. 
    • First university degree (Bachelor’s degree) in Civil Engineering or related fields would be an asset and may substitute some of the required years of experience.
    • High School diploma with 50% reduced years of required experience may be considered for qualified female applicants.
    • Specialized training in Civil Engineering is an asset.
    • Minimum three (3) years of work experience in providing support in environmental projects and/or hydrological activities and/or civil engineering, or other related field is required with a high school diploma.
    • Prior work experience in wetland/peatland management or restoration projects particularly rewetting infrastructures or related field is an asset;
    • Prior experience in data collection and compilation would be an asset; and
    • Experience in providing administrative support in projects is preferred.

    • Intermediate level in English and fluency in Bahasa Indonesia is required.
    Contract Type, Level and Duration
    Contract type: Local Individual contractor Agreement (LICA)
    Contract level: ICS-3 (LICA-3)
    Contract duration: 6 (six) months with possibility of extension.
    This position is based in family duty station.For more details about the ICA contractual modality, please follow this link:
    Untuk mendukung REF BRG, UNOPS membuka lowongan kerja untuk posisi Administration Clerk - Kesatuan Hidrologis Gambut (KHG).
    Tugas dan Tanggung Jawab
    Di bawah panduan umum Deputi Bidang Penelitian dan Pengembangan BRG (Deputi IV) dan manajemen Kepala Unit Dukungan Pelaksanaan / Implementation Support Unit (ISU) UNOPS, kandidat bertanggung jawab untuk:
    Asisten Administrasi:
    • Mendistribusikan pamflet dan pedoman pemodelan neraca air dan muka air tanah kepada para peneliti dan mitra lokal di universitas yang terkait dengan Kesatuan Hidrologis Gambut (KHG)
    • Membantu manajemen kantor dan prosedur organisasi.
    Pengarsipan dan Pengambilan Dokumen Proyek:
    • Memelihara file dan catatan agar tetap diperbaharui dan mudah diakses
    • Mengoperasikan berbagai mesin kantor termasuk, mesin fotokopi, printer, pemindai, telepon, komputer untuk mengolah data, google docs/ google sheets dan peralatan terkait
    • Mengurutkan, mengklasifikasikan, mengindeks, dan mengajukan korespondensi, laporan dan dokumen lainnya
    • Menyediakan layanan klien, pemrosesan kata dasar, entri data, pengarsipan dan pengorganisasi informasi atau dokumen proyek yang relevan (kontrak, laporan surat, dll)
    Dukungan Manajemen Acara:
    • Memberikan dukungan dalam kegiatan administrasi dan logistic dalam persiapan acara kantor/ unit (rapat/ lokakarya/ survey/ dll).
    Entri dan Pengambilan Data:
    • Membantu entri data neraca air dari PHU dan memberikan bantuan dalam kompilasi data seperti yang dibutuhkan oleh penyelia
    • Membantu dalam pengambilan dokumen/ data proyek sebagaimana dan ketika dibutuhkan oleh penyelia
    • Membantu mengumpulkan data dan informasi dari berbagai sumber untuk diinput dalam sistem dan dokumen proyek lainnya jika diperlukan.
    Integrity and Inclusion
    Memperlakukan semua orang dengan rasa hormat; peka dalam menanggapi perbedaan, dan mendorong orang lain untuk melakukan hal yang sama.  Menjunjung tinggi norma organisasi dan kode etik.  Mempertahankan standar kejujuran yang tinggi.  Menjadi teladan dalam keberagaman dan inklusi.
    Leading Self and Others
    Memberi teladan yang baik untuk menumbuhkan semangat tim. Berkolaborasi dan mendukung perkembangan orang lain. Khusus manajer personalia: Memberi teladan kepemimpinan yang baik, memotivasi, mengarahkan, dan menginspirasi orang lain untuk menjadi sukses dengan gaya kepemimpinan yang sesuai.
    Memahami pengaruh perannya terhadap para mitra dan selalu mengutamakan penerima manfaat akhir. Membangun dan memelihara hubungan eksternal yang kuat dan menjadi mitra yang kompeten (jika relevan dengan peran yang diemban).
    Results Orientation
    Melakukan tindakan yang sesuai secara efisien untuk diri sendiri dan/atau orang lain guna mencapai tujuan. Mengambil tindakan untuk sepenuhnya menunaikan tugas dengan tetap mempertimbangkan kualitas di semua sektor. Pandai melihat peluang dan mampu menindaklanjutinya.  Memahami bahwa penggunaan sumber daya yang bertanggung jawab akan memaksimalkan dampak terhadap penerima manfaat.
    Terbuka pada perubahan dan fleksibel dalam lingkungan yang dinamis. Menerapkan pendekatan yang efektif sesuai dengan perubahan kondisi atau kebutuhan. Mampu belajar dari pengalaman dan bersikap lebih baik. Memiliki kinerja yang konsisten sekalipun berada di bawah tekanan. Terus melakukan peningkatan.
    Solution Focus
    Mampu mengevaluasi data dan tindakan agar dapat mengambil keputusan yang logis dan pragmatis.  Melakukan pendekatan yang rasional dan adil dengan memperhitungkan risiko. Menerapkan inovasi dan kreativitas dalam menyelesaikan masalah.
    Effective Communication
    Menyampaikan ide dan fakta secara jelas, singkat, dan terbuka.  Pola komunikasi menunjukkan kepekaan terhadap perasaan dan kebutuhan orang lain. Mampu mendengarkan secara aktif dan membagikan pengetahuan secara proaktif. Menyelesaikan perselisihan secara efektif dengan mengatasi perbedaan pendapat dan mencapai mufakat.
    Persyaratan Pendidikan/ Pengalaman/ Bahasa
    • Minimal lulusan SMU/SMK/setingkat atau diploma sekolah menengah
    • Diutamakan memiliki gelar Sarjana di bidang Teknik Sipil atau bidang terkait menjadi aset  dan dapat menggantikan persyaratan tahun pengalaman yang relevan
    • Ijazah Sekolah Menengah dengan 50% pengurangan tahun pengalaman yang diperlukan dapat dipertimbangkan untuk pelamar perempuan yang memenuhi syarat
    • Pelatihan khusus dalam Teknik Sipil adalah aset.
    • Minimal 3 tahun pengalaman kerja dalam memberikan dukungan proyek lingkungan dan/atau kegiatan hidrologi dan/atau teknik sipil, atau bidang terkait lainnya diperlukan dengan ijazah sekolah menengah
    • Pengalaman kerja sebelumnya dalam pengelolaan lahan basah/lahan gambut atau proyek restorasi khususnya rewetting infrastruktur atau bidang terkait adalah aset
    • Pengalaman sebelumnya dalam pengumpulan dan kompilasi data menjadi aset dan
    • Pengalaman dalam dukungan administratif dalam proyek lebih diutamakan
    • Wajib memiliki kemampuan Bahasa Inggris level menengah dan fasih berbahasa Indonesia.
    Jenis Kontrak, Level dan Durasi Kontrak
    Jenis kontrak: Perjanjian Kontraktor Perorangan Lokal
    Level kontrak: ICS-3 (LICA-3)
    Durasi kontrak: Enam (enam) bulan dengan kemungkinan diperpanjang.
    Posisi ini merupakan posisi berbasis family duty station.
    Untuk detail lebih lanjut tentang modalitas kontrak ICA, silakan ikuti tautan ini:
    Additional Considerations
    This is a local position, therefore only nationals of duty station or applicants who are legally entitled to be employed in the duty station will be considered.

    Please note that the closing date is midnight Copenhagen time.
    Applications received after the closing date will not be considered.
    Only those candidates that are short-listed for interviews will be notified.

    For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
    The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. 

    It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
    Recruitment/internship in UNOPS is contingent on the results of such checks.

    Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
    Female candidates are strongly encouraged to apply.

    JOIN US!
    The United Nations Office for Project Services (UNOPS) is a UN organization dedicated to helping people build better lives and countries achieve sustainable development. 

    We support our partners by
    • building infrastructure
    • managing projects and procurement
    • providing human resources
    • financial management support
    With more than 1,000 projects on the ground each year, our talented people around the world deliver vital support and services to people in need.

    ALAMAT : UNOPS Indonesia Operations Centre (IDOC)


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